Creating the Perfect Schedule through Optimisation

Optimised schedules balance employee preferences with business needs and demand—creating the perfect schedule for each location. When you optimise a schedule, millions of potential schedule changes are assessed and managers get an instant view of changes that avoid any over and under-staffing while maximising productivity levels for the available labour budget. Optimiser considers your employee preferences, their availability, company policies and local labour law all at once, ensuring the best possible schedule is created.

Employee Schedule Optimization

“WorkForce Software is noticeably improving our daily and weekly time management functions. The retail operations leadership has been able to quickly adapt to the system as it is intuitive and easy to navigate for the end user. By reducing the amount of time dedicated to scheduling and time corrections, our retail managers can focus more on optimising store operations.”

Jay Lytle

Vice President and Chief Information Officer, Goodwill of Central & Southern Indiana

Key Features


Optimise your schedules

Improve productivity levels and reduce labour costs by avoiding any over or under staffing throughout every day. Our optimiser analyses millions of possible schedule scenarios before selecting the right one for each location. Optimiser creates in seconds what managers spend hours each week trying to achieve.

Optimise use of each employee’s skills

Optimizer can automatically place your top performing employees at the busiest times of day, or it can ensure every new starter is matched with a high performer during their training or probation period. WFS understands how much productivity can impact your organisational performance, and how the smallest improvements to local operations can lead to the biggest results for the overall company.

Avoid non-compliant schedules

Schedules created using optimizer ensure both legislative requirements and organizational policies are adhered to, for example ensuring minimum gaps between shifts, that enough paid or unpaid breaks are allocated (and at the best times) and that contracted hours are not exceeded. Optimiser ensures legally compliant schedules the first time, every time and will alert any manager who tries to publish a non-compliant schedule.

Schedule by employee preference

Optimised schedules balance employee preferences with business needs and demand—creating schedules that are a win / win for both employer and employee. Our schedules use your HR data, such as holidays or absence, your employees working preferences, for example which days or hours they are available that week submitted via mobile app, and the contractual obligations of the employer, including minimum guaranteed hours or working hour regulations. The optimisation process considers every aspect of the schedule and its potential impact on each locations performance.